At Make AI Movies, children's safety and wellbeing come first.

We are committed to providing creative, innovative and inspiring environments in which children and young people can explore filmmaking, storytelling and artificial intelligence safely.

Every person working with Make AI Movies shares responsibility for protecting children from harm, listening to their voices, respecting their rights and creating environments where they feel safe, valued, included and supported. 

Make AI Movies makes child safety a priority and is compliant with Child Safe Standards.  

• Standard 1 - Leadership and culture
• Standard 2 - Voice of children
• Standard 3 - Family and community
• Standard 4 - Equity and diversity
• Standard 5 - People
• Standard 6 - Complaints management
• Standard 7 - Knowledge and skills
• Standard 8 - Physical and online environments
• Standard 9 - Continuous improvement
• Standard 10 - Policy and procedures

1. MAKE AI MOVIES — CHILD SAFETY AND WELLBEING POLICY

MAKE AI MOVIES

CHILD SAFETY AND WELLBEING POLICY

Version: 1.0
Effective Date: 31/8/2026
Next Review Date: 31/8/2027
Approved By: Matthew Donaldson – Founder and Director

1. PURPOSE

Make AI Movies is committed to providing a safe, inclusive, respectful and creative environment for every child and young person who participates in our activities.

This Child Safety and Wellbeing Policy establishes Make AI Movies' commitment to protecting children and young people from harm and promoting their safety, wellbeing, dignity, participation and rights.

Make AI Movies provides activities that may include:

• AI  filmmaking workshops;
• filmmaking and storytelling programs;
• school holiday programs;
• creative technology workshops;
• image, video and audio creation;
• digital storytelling;
• online and hybrid workshops;
• film production activities;
• screenings and events;
• mentoring and educational activities.

We recognise that creative and digital environments can provide significant opportunities for children and young people, but may also create specific risks. Make AI Movies is committed to identifying, preventing and responding to those risks.

The safety and wellbeing of children and young people will always take priority over creative, commercial, technological, operational or organisational objectives.

2. OUR CHILD SAFETY COMMITMENT

Make AI Movies is committed to:

• protecting        children and young people from abuse, harm, exploitation and neglect;
• creating             environments where children feel safe, respected and included;
• listening            to and taking children seriously;
• empowering   children to raise concerns and complaints;
• supporting       parents and carers to understand our child safety practices;
• maintaining     clear professional boundaries;
• identifying        and managing risks to children;
• responding       promptly and appropriately to concerns;
• recruiting           and engaging suitable people to work with children;
• providing           appropriate child safety information and training;
• continuously    improving our child safety systems and practices.

Make AI Movies has zero tolerance for:

• child abuse;
• sexual abuse or exploitation;
• grooming;
• physical abuse;
• emotional or psychological abuse;
• neglect;
• bullying;
• harassment;
• discrimination;
• exploitation;
• inappropriate  use of technology involving children; or
• any conduct that places a child at unacceptable risk of harm.

3. SCOPE

This Policy applies to all Make AI Movies Workers, including:

• employees;
• contractors;
• facilitators;
• workshop leaders;
• tutors;
• volunteers;
• guest presenters;
• filmmakers;
• photographers;
• videographers;
• production crew;
• technical specialists;
• consultants;
• interns;
• work experience participants; and
• any other person acting on behalf of Make AI Movies.

This Policy applies to all Make AI Movies activities involving children and young people, including activities conducted:

• in person;
• at schools;
• at community venues;
• at events;
• at filming locations;
• online;
• through digital platforms;
• through  AI tools;
• through social media or other communication technologies.

4. GUIDING PRINCIPLES

4.1 Children Come First

The best interests, safety and wellbeing of children and young people must be the primary consideration in decisions affecting them.

4.2 Children Have a Right to Be Heard

Children and young people must be encouraged and supported to:

• express their views;
• participate in decisions affecting them;
• raise concerns;
• make complaints;
• ask questions; and
• say no when they feel uncomfortable or unsafe.

Their views must be taken seriously and considered in a manner appropriate to their age and development.

4.3 Safety Is Everyone's Responsibility

Every person working for or representing Make AI Movies is responsible for contributing to a child safe environment.

Child safety is not solely the responsibility of management or designated child safety personnel.

4.4 Prevention Is Better Than Response

Make AI Movies will take reasonable steps to identify and reduce risks before harm occurs.

Child safety considerations will be incorporated into:

• program planning;
• venue selection;
• staff engagement;
• technology selection;
• activity design;
• filming;
• communications;
• risk assessments;
• events; and
• organisational decision-making.

5. CULTURAL SAFETY AND INCLUSION

Make AI Movies is committed to ensuring that every child feels welcomed, respected, included and safe.

We recognise that some children may experience additional barriers to safety, participation or reporting concerns.

Workers must actively promote the inclusion and safety of:

• Aboriginal and Torres Strait Islander children;
• children with disability;
• children from culturally and linguistically diverse backgrounds;
• children experiencing social or economic disadvantage;
• children who may have experienced trauma; and
• children who may otherwise be vulnerable or marginalised.

Make AI Movies will take reasonable steps to ensure that Aboriginal and Torres Strait Islander children are culturally safe and that their cultures, identities and communities are respected.

Discrimination, racism, harassment and exclusion are not acceptable.

6. CHILD PARTICIPATION AND EMPOWERMENT

Make AI Movies recognises children and young people as active participants in their own safety and wellbeing.

We will provide children with age-appropriate information about:

• expected behaviour;
• their right to feel safe;
• who they can speak to if they are concerned;
• how to make a complaint;
• online safety;
• privacy;
• appropriate use of AI and digital technology.

Children will be encouraged to:

• ask questions;
• express concerns;
• identify unsafe behaviour;
• seek help;
• support one another respectfully.

No child will be punished or disadvantaged for raising a genuine concern.

7. STAFF AND CONTRACTOR SUITABILITY

Make AI Movies will take reasonable steps to ensure that people engaged to work with children are suitable for their roles.

Depending on the role and legal requirements, this may include:

• appropriate recruitment processes;
• identity verification;
• referee checks;
• relevant qualifications or experience;
• working with children screening requirements;
• induction;
• child safety training;
• acknowledgement of the Make AI Movies Code of Conduct;
• ongoing supervision.

All Workers must immediately notify Make AI Movies if circumstances arise that may affect their suitability to work with children.

8. CODE OF CONDUCT AND PROFESSIONAL BOUNDARIES

All Workers must comply with the Make AI Movies Staff and Contractor Code of Conduct.

Workers must:

• treat children respectfully;
• maintain professional boundaries;
• avoid unnecessary one-on-one situations;
• communicate appropriately;
• protect children's privacy;
• avoid favouritism;
• avoid behaviour that could reasonably be interpreted as grooming;
• report concerns about other Workers.

Workers must never:

• engage in sexualised behaviour towards or in the presence of children;
• develop inappropriate personal relationships with children;
• exploit their position of authority;
• communicate secretly with children;
• humiliate, intimidate or threaten children;
• use inappropriate physical contact;
• expose children to inappropriate content;
• encourage children to keep safety concerns secret.

9. SAFE AI AND DIGITAL TECHNOLOGY PRACTICES

Because Make AI Movies uses artificial intelligence and digital creative technologies, additional safeguards apply.

Before introducing an AI or digital platform into a children's program, Make AI Movies will consider:

• the age appropriateness of the platform;
• privacy and data practices;
• whether personal information may be collected;
• whether children's images, voices or likenesses may be uploaded;
• the risk of inappropriate or harmful content;
• moderation and supervision requirements;
• parental or organisational permissions;
• accessibility and inclusion.

Workers must take reasonable steps to prevent children from:

• entering unnecessary personal information into AI systems;
• uploading personal photographs or videos without appropriate authority;
• generating harmful or inappropriate content;
• encountering inappropriate content without supervision;
• sharing private information with other users or platforms.

10. AI-GENERATED CONTENT INVOLVING CHILDREN

Make AI Movies will take particular care where AI technology is used to generate or manipulate content involving children.

Workers must not:

• create sexualised representations of children;
• generate exploitative, degrading or humiliating depictions of children;
• use a child's likeness in misleading or harmful ways;
• create deepfakes involving children without appropriate authority;
• upload a child's image, voice or identifying information to an AI platform      without appropriate permission and safeguards.

Where children participate in creating AI-generated content, Workers must provide appropriate supervision and guidance.

Creative freedom must never override a child's safety, dignity or privacy.

11. PHOTOGRAPHY, FILMING AND RECORDING

Make AI Movies may photograph, film or record activities for educational, creative, promotional or archival purposes.

All recording must:

• be  appropriately authorised;
• be respectful;
• be relevant to the activity;
• protect children's dignity;
• comply with applicable privacy and consent requirements;
• be stored securely.

Children must not be filmed or photographed in circumstances that are:

• private;
• humiliating;
• sexualised;
• degrading;
• exploitative;
• unsafe.

Personal devices must not be used to record children unless expressly authorised by Make AI Movies.

12. ONLINE COMMUNICATION

Communication with children must be professional, appropriate and transparent.

Where possible, communication should occur through approved organisational channels.

Workers must not:

• privately communicate with children for personal purposes;
• send inappropriate content;
• use secretive or disappearing-message communication to interact with children;
• ask children to conceal communications from parents, carers or Make AI Movies;
• communicate in a flirtatious, sexualised or otherwise inappropriate manner.

13. CHILD SAFETY RISK MANAGEMENT

Make AI Movies will identify, assess and manage risks to children and young people.

Risk management will be undertaken:

• before new programs commence;
• before new technologies are introduced;
• before excursions or location filming;
• before major events;
• when concerns or incidents arise;
• when significant changes occur;
• periodically as part of organisational review.

Risk assessments will consider:

• physical safety;
• emotional wellbeing;
• supervision;
• online safety;
• AI technology;
• privacy;
• photography and filming;
• transport;
• venues;
• worker conduct;
• accessibility;
• cultural safety.

14. RESPONDING TO CONCERNS

Make AI Movies will take all child safety concerns seriously.

Workers who receive or become aware of a concern must:

• respond calmly;
• ensure immediate safety;
• listen respectfully;
• avoid investigating the matter themselves;
• avoid making promises they cannot keep;
• record relevant information;
• report the concern promptly through Make AI Movies procedures.

Children and young people will be supported appropriately throughout any response.

15. COMPLAINTS

Children, young people, parents, carers, Workers and members of the community may raise concerns or complaints about child safety.

Make AI Movies will:

• make  complaints processes accessible;
• take complaints seriously;
• respond promptly;
• protect confidentiality where appropriate;
• prohibit retaliation;
• take reasonable steps to protect children during and after a complaint.

16. RECORDKEEPING

Child safety concerns, incidents and actions will be documented appropriately.

Records must:

• be factual;
• be accurate;
• be timely;
• be securely stored;
• be accessible only to authorised people.

Workers must not alter, conceal or destroy child safety records.

17. TRAINING AND INDUCTION

Workers will receive child safety information and training appropriate to their role.

This may include:

• the Child Safety and Wellbeing Policy;
• the Staff and Contractor Code of Conduct;
• recognising indicators of harm;
• responding to disclosures;
• reporting procedures;
• professional boundaries;
• online safety;
• AI-specific child safety risks;
• privacy;
• cultural safety.

18. CONTINUOUS IMPROVEMENT

Make AI Movies will regularly review its child safety practices.

Reviews may consider:

• feedback from children;
• feedback from parents and carers;
• Worker feedback;
• complaints;
• incidents;
• risk assessments;
• changes in technology;
• changes in law or guidance.

This Policy will be reviewed at least annually and sooner if:

• a serious incident occurs;
• there is a significant change to Make AI Movies activities;
• significant new technology is introduced;
• relevant legal or regulatory requirements change.

19. RESPONSIBILITIES

Make AI Movies Leadership

Leadership is responsible for:

• promoting a child safe culture;
• ensuring appropriate policies and procedures exist;
• responding appropriately to concerns;
• allocating resources to child safety;
• ensuring Workers receive appropriate information and training.

Workers

Workers are responsible for:

• complying with this Policy and the Code of Conduct;
• maintaining professional boundaries;
• identifying and reporting concerns;
• participating in training;
• contributing to a child safe culture.

20. POLICY ACKNOWLEDGEMENT

All Workers must acknowledge that they have read and understood this Policy.

Failure to comply may result in disciplinary or contractual action and, where appropriate, reporting to relevant authorities.

Make AI Movies is committed to providing a safe, inclusive, respectful and creative environment for all children and young people who participate in our programs, workshops, events, productions, online activities and other services.

This Code of Conduct sets out the standards of behaviour expected of all people working for or on behalf of Make AI Movies.

The safety, wellbeing and best interests of children and young people must always be prioritised over organisational, creative, commercial or personal interests.

Make AI Movies has zero tolerance for child abuse, grooming, exploitation, neglect, harassment, discrimination or other conduct that causes or may cause harm to a child or young person.

This Code of Conduct supports Make AI Movies' commitment to Queensland's Child Safe Standards and the creation of a child safe culture.

This Code applies to all people engaged by or representing Make AI Movies, including:

• employees;
• contractors;
• facilitators;
• workshop leaders;
• tutors;
• filmmakers;
• AI artists and technical specialists;
• volunteers;
• interns and work experience participants;
• consultants;
• guest presenters;
• photographers and videographers;
• production crew;
• event staff;
• and any other person undertaking work or activities on behalf of Make AI Movies.

For the purposes of this Code, these people are collectively referred to as Workers.

All Workers must comply with this Code whenever they are:

• working for or representing Make AI Movies;
• participating in Make AI Movies programs or events;
• communicating with children or families in connection with Make AI Movies;
• using Make AI Movies premises, systems, equipment or online platforms;
• travelling or attending off-site activities with participants;
• creating, recording or distributing content involving children; or
• otherwise acting in a capacity associated with Make AI Movies.

Make AI Movies recognises that every child and young person has the right to:

• feel safe;
• be treated with dignity and respect;
• be listened to and taken seriously;
• participate in creative activities without fear of harm, abuse, discrimination or exploitation;
• have their privacy respected;
• have their cultural identity respected;
• be protected from physical, emotional, sexual and psychological harm;
• raise concerns or complaints without fear of punishment or disadvantage; and
• participate in environments that are inclusive and appropriate to their age, ability and circumstances.

We recognise that some children may experience additional barriers to safety or participation. Workers must take particular care to create safe and inclusive environments for children who may be at increased risk of harm or exclusion, including children with disability, children from culturally and linguistically diverse communities and Aboriginal and Torres Strait Islander children.

Make AI Movies is committed to ensuring Aboriginal and Torres Strait Islander children are culturally safe and feel welcomed, valued, included and respected.

All Workers must:

Workers must:

• prioritise the safety and wellbeing of children and young people;
• act in the best interests of children;
• take children's concerns seriously;
• listen respectfully when children communicate discomfort, fear, concerns or complaints;
• support children to participate and express their views;
• never place creative, commercial, organisational or personal interests above a child's safety.

Workers must:

• treat every child fairly, respectfully and without discrimination;
• communicate in an age-appropriate and respectful manner;
• respect children's personal boundaries;
• respect children's privacy and dignity;
• encourage and support children rather than humiliating or belittling them;
• use positive and constructive behaviour management practices;
• recognise children's different backgrounds, identities, abilities and experiences.

Workers must maintain clear professional boundaries with children and young people at all times.

Workers must not:

• develop inappropriate personal or exclusive relationships with participants;
• favour one child in a way that creates an inappropriate dependency or perception of favouritism;
• seek emotional support from a child for personal problems;
• involve children in adult conversations or relationships that are inappropriate for their age;
• engage in behaviour that could reasonably be interpreted as grooming;
• exploit their position of authority, trust or influence over a child.

Physical contact with children must always be:

• appropriate to the situation;
• necessary and reasonable;
• respectful;
• non-sexual;
• appropriate to the child's age and developmental needs; and
• consistent with professional boundaries.

Workers should avoid unnecessary physical contact wherever possible.

Workers must not:

• initiate or engage in sexualised contact;
• touch a child in a way that is inappropriate, intrusive or uncomfortable;
• force a child to engage in physical contact;
• engage in rough, aggressive or intimidating physical behaviour;
• physically punish a child;
• restrain a child except where lawful, necessary and authorised to prevent immediate harm.

If physical assistance is required during an activity, Workers should explain what they are doing and seek the child's consent where appropriate.

Make AI Movies recognises that one-on-one interaction can sometimes occur during teaching, mentoring, technical support or creative activities. However, such interactions must be managed transparently and safely.

Workers must, wherever reasonably possible:

• avoid being alone with a child in an isolated or unobservable location;
• conduct one-on-one interactions in open or observable environments;
• ensure another responsible adult is nearby or aware of the interaction;
• use spaces with visibility, such as open doors, windows or transparent partitions where available;
• avoid unnecessary private meetings with children;
• document or report circumstances that require extended individual contact where appropriate.

Workers must never intentionally isolate a child from other children or adults for inappropriate purposes.

All communication with children must be:

• professional;
• respectful;
• age-appropriate;
• relevant to Make AI Movies activities; and
• transparent.

Workers must not:

• communicate with children for personal or inappropriate purposes;
• engage in sexually suggestive, flirtatious or inappropriate conversations;
• send inappropriate images, videos, links or content;
• ask children to keep communications secret from their parents, carers or Make AI Movies;
• use communication to build an inappropriate personal relationship with a child;
• contact children late at night unless required for an authorised activity and appropriate safeguards are in place.

Where practical, communication with children should occur through approved Make AI Movies communication channels.

Workers should avoid using private personal accounts or private messaging channels to communicate with children unless specifically authorised and subject to appropriate safeguards.

Because Make AI Movies works with artificial intelligence, filmmaking, digital creativity and online technologies, Workers have a particular responsibility to protect children in digital environments.

Workers must:

• use only approved or appropriate digital platforms for Make AI Movies activities;
• ensure children are not encouraged to share unnecessary personal information online;
• explain online safety expectations in an age-appropriate manner;
• supervise children's use of digital and AI tools where appropriate;
• take reasonable steps to ensure AI-generated content is suitable for children;
• consider the privacy, safety and wellbeing implications of AI tools before using them with children;
• immediately address inappropriate, harmful or unsafe digital content;
• protect children's personal information and digital content.

Workers must not:

• encourage children to provide sensitive personal information to AI systems or online platforms unless specifically authorised and appropriate;
• upload or enter children's personal information into AI tools without appropriate authority and safeguards;
• create, request or distribute sexualised, exploitative, degrading or otherwise inappropriate AI-generated content involving children;
• use a child's likeness, voice, image or identifying information in AI-generated content without appropriate authorisation;
• manipulate images or videos of children in ways that are misleading, sexualised, humiliating or harmful;
• encourage children to access inappropriate online material;
• privately communicate with children through disappearing-message platforms or other channels that reduce transparency or accountability.

Make AI Movies may undertake filmmaking and creative media activities. Workers must therefore take particular care when photographing, filming or recording children.

Workers must:

• comply with Make AI Movies consent and privacy procedures;
• use images and recordings only for authorised purposes;
• ensure filming activities are appropriate and respectful;
• protect children from humiliation, exploitation or inappropriate exposure;
• store recordings securely;
• respect restrictions placed on the use of a child's image or personal information.

Workers must not:

• photograph or film children without appropriate authority;
• use personal devices to record children unless expressly authorised by Make AI Movies;
• take images of children in inappropriate or private circumstances;
• create sexualised, degrading, humiliating or exploitative images or recordings;
• share children's images or recordings through personal social media accounts unless expressly authorised;
• manipulate a child's image or likeness using AI without appropriate authority and safeguards.

Workers must respect the privacy of children and families.

Workers must:

• collect and use personal information only where authorised and necessary;
• protect confidential information;
• store information securely;
• share information only with authorised people and where appropriate or required;
• follow Make AI Movies' recordkeeping and information-sharing procedures.

Workers must not:

• discuss a child's personal circumstances unnecessarily;
• share confidential information for personal interest, entertainment or gossip;
• post information about children or families on personal social media;
• disclose sensitive information without appropriate authority.

Confidentiality must never be used as a reason for failing to report a child safety concern.

Workers must not work with children while affected by alcohol, illegal drugs or any substance that impairs their ability to perform their duties safely.

Workers must not:

• provide alcohol, illegal drugs, vaping products, tobacco or other age-restricted substances to children;
• encourage children to consume such substances;
• attend Make AI Movies activities involving children while intoxicated or impaired.

Make AI Movies does not tolerate bullying, harassment, discrimination or abuse.

Workers must not engage in conduct that:

• humiliates or degrades a child;
• intimidates, threatens or frightens a child;
• bullies or harasses a child;
• discriminates against a child;
• uses racist, sexist, ableist, homophobic, transphobic or otherwise discriminatory language or behaviour;
• exploits a child's vulnerability;
• encourages other children to bully, exclude or harm another child.

Workers must actively promote a respectful and inclusive environment.

Workers must contribute to an environment in which every child feels safe, respected and included.

Workers must:

• respect children's cultures, identities and backgrounds;
• avoid assumptions or stereotypes;
• recognise and address barriers to participation;
• support the cultural safety of Aboriginal and Torres Strait Islander children;
• ensure Aboriginal and Torres Strait Islander children are welcomed, valued, included and respected;
• respect cultural practices and identities where relevant to Make AI Movies activities;
• take reasonable steps to accommodate the needs of children with disability or other additional support needs.

Workers must not engage in conduct that undermines a child's cultural identity, dignity or sense of belonging.

Where Make AI Movies activities involve transport, excursions, location filming or off-site events, Workers must follow approved safety procedures.

Workers must:

• ensure activities are appropriately planned and authorised;
• maintain appropriate supervision;
• follow agreed transport and attendance procedures;
• avoid unnecessary one-on-one transport arrangements;
• ensure children are not left unsupervised;
• immediately address safety concerns.

Workers must not take children to unauthorised locations or involve them in activities outside the agreed scope of Make AI Movies programming.

All Workers have a responsibility to take child safety concerns seriously.

If a Worker:

• observes concerning behaviour;
• receives a disclosure from a child;
• suspects a child may be experiencing harm;
• becomes aware of a breach of this Code; or
• has reasonable concerns about the behaviour of another Worker,

they must take action in accordance with Make AI Movies' Child Safety and Wellbeing Policy and reporting procedures.

Workers must:

• listen calmly and respectfully;
• take the child's concerns seriously;
• avoid making promises they cannot keep;
• avoid investigating or interrogating the child;
• record relevant information accurately and promptly;
• report concerns through the appropriate channels;
• cooperate with any authorised investigation or response.

Workers must never:

• ignore a child safety concern;
• discourage a child from making a complaint;
• retaliate against a person who raises a concern in good faith;
• attempt to conceal, minimise or privately manage serious allegations;
• pressure a child, family member or colleague not to report a concern.

Workers must comply with all applicable legal, organisational and professional reporting obligations.

Where required, Workers must cooperate with:

• Make AI Movies management;
• relevant statutory authorities;
• police;
• child protection authorities;
• the Queensland Family and Child Commission; and
• any other authorised body.

Workers must provide truthful and accurate information.

Workers engaged in roles requiring child-related screening must maintain the required clearances and approvals.

Workers must:

• provide required information during recruitment and engagement;
• maintain current Working with Children checks where required;
• immediately notify Make AI Movies of any change that may affect their suitability or eligibility to work with children;
• comply with any conditions, restrictions or obligations relating to their clearance.

Holding a clearance does not remove a Worker's responsibility to comply with this Code.

Workers must avoid situations in which personal relationships or interests could compromise child safety or professional judgement.

Workers must disclose to Make AI Movies any actual, perceived or potential conflict of interest relevant to their work with children.

Workers must not:

• pursue an inappropriate personal or romantic relationship with a child;
• use their role to obtain personal, financial or other benefits from a child or their family;
• accept inappropriate gifts or benefits from children or families;
• exploit relationships developed through Make AI Movies.

A breach of this Code may result in action including:

• additional training or supervision;
• a formal warning;
• removal from child-related duties;
• suspension;
• termination of employment or engagement;
• termination of a contractor agreement;
• notification to relevant authorities or regulatory bodies;
• reporting to police or other statutory agencies where required.

Serious breaches involving suspected abuse, grooming, exploitation or other child safety concerns may be referred immediately to the appropriate authorities.

Make AI Movies will take all concerns seriously and will not tolerate retaliation against a person who raises a genuine concern about child safety or wellbeing.

Workers must acknowledge that I have read and understood the Make AI Movies Staff and Contractor Code of Conduct.

Workers must agree in writing to the following:

• the safety and wellbeing of children and young people is my responsibility;
• I must comply with this Code while working for or representing Make AI Movies;
• I must maintain appropriate professional boundaries;
• I must report child safety concerns in accordance with applicable policies, procedures and legal obligations;
• breaches of this Code may result in disciplinary or contractual action; and
• compliance with this Code is a condition of my employment, engagement or participation with Make AI Movies.